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1. Day-to-day Office Administration Receives /documents telephone messages when necessary Sends/receives/distributes business letters and faxes when necessary Arranges supplying stationary and printing business card Prepares and submits team members attendance records (monthly on the date of 10th) Arranges business trips, including arranging air-flight tickets and reserving hotel (hotel reservation confirmation should be notified to the trip applicant) Applies telephone number and user name of Lotus Notes / VPN for new team members 2. Trial Drug Management -- Local Depot Take an overall coordination role for trial drugs receipt, storage and delivery process Arrange sufficient cabinets to store the trial drugs Communicate with responsible monitors about the drug delivery at each re- supply Track the delivery of the shipment to ensure the safe arrival at the trial site Update Clinical Trial Drug Medications Log on regular basis Update unused/returned drug storage list on regular basis Ensure the trial drugs are kept securely and with the proper conditions Work with Lead CRA to arrange destruction of returned/unused drugs 3. Expenses Management Collects, double-checks and transmits the expense reports in a timely manner Coordinates and keeps track of the expense reports approval, transmittal and final reimbursement process within the reasonable time frame Files the hard copy of all expenses report appropriately Dealing with purchasing requisitions Dealing with purchasing invoices 4. File and Archive Management Files the documents as they are received and verifies receipt of the documents Maintains all ICRO Trial Master Files in good order and safely 5. Clinical Trial Materials/ Equipments Management Assists CRAs to forecast and order the clinical trial materials Prepares purchase application and contacts with Procurement Department to ensure the timely availability of the trial materials Assists CRAs to ship the clinical trial materials to the trial sites in a timely and secure manner Keeps record of all clinical trial materials shipment and receipt when necessary. Keeps and updates regularly records of all gifts/gimmicks in house Keeps the ICRO storeroom/ place clean and in good order Keeps log books/records for all ICRO materials in the storeroom. 6. Group Fixed Assets Management Ensures all group fixed assets are logged and kept safely. 7. Meetings/Conferences Support Assists CRAs to organize internal and external meetings/conferences 8. Internal Communications Update the BNP intranet ICRO webpage on a regular basis Medical Department Correspondent for the BNP magazine “Harmony” Qualifications College or University degree plus minimum0.5 years of office administration working experience Result-driven and internal/external customer service oriented Good self-motivation, self-organization skills Good interpersonal skills, diplomacy and the ability to motivate and organize people Fluency in both verbal and written English essential Computer literacy essential