Administration Assistant
This role is responsible for providing an efficient and effective administrative service to the entity team members. To ensure that enquiries concerning the fleet are directed and dealt with promptly in the absence of the Technical Superintendent.
應(yīng)屆畢業(yè)生優(yōu)先
Major: Marine Engineering or Navigation
KEY RESPONSIBILITIES:
? Receiving all the reports from the ship and distributing to relevant persons in a timely manner.
? Preparing and drafting the Daily Vessel Position List based on vessels’ schedule in communication with charterers and Master.
? Coordination of attendances of Superintendents, Service Engineers and Service Teams, updating company’s records/OOS, and keeping vessel’s Master fully updated on all planned activities.
? Maintain accurate and up to date records the Technical and Marine Superintendents travel, shipboard visits and drydocking attendances.
? Initial administrative handling of Technical Department’s invoices as necessary for final process by the responsible personnel.
? Keeping up-to-date charterer’s/owner’s agents contact libraries.
? To distribute files, circulars, reports, certificates etc. to respective Offices/ Master as per entity needs and updating company’s database/OOS.
? Under instruction and guidance from the Technical Manager and/or Technical Superintendent, prepare reports, letters and other documents.
? To dispatch Technical Managers’ Reports.
? General filing and administrative tasks.
? Promoting the concept of HSQE excellence throughout the Company’s organization.
? Implementing Company policies and objectives with regard to HSQE and ensuring that these objectives and targets are established at relevant functions and levels within the organization.
? Demonstrating commitment to HSQE excellence, by his/her behavior.
? Perform other jobs given by general manager/technical manager
機(jī)務(wù)助理
主要職責(zé):
? 應(yīng)協(xié)助實(shí)體和船上的團(tuán)隊(duì)以高度關(guān)注安全和環(huán)境的方式運(yùn)營(yíng)。
? 支持船上和岸上的團(tuán)隊(duì),始終將客戶(hù)的最大利益放在首位。
? 在主管機(jī)務(wù)的指導(dǎo)和機(jī)務(wù)經(jīng)理的協(xié)調(diào)下,擔(dān)機(jī)務(wù)的“后備”。在沒(méi)有主管機(jī)務(wù)的情況下,這可能涉及對(duì)船舶進(jìn)行日常監(jiān)控,以確保運(yùn)營(yíng)的連續(xù)性。
? 與主管機(jī)務(wù)和采購(gòu)團(tuán)隊(duì)合作,協(xié)助制定船舶的年度預(yù)算,以及準(zhǔn)備和審查客戶(hù)特定的財(cái)務(wù)報(bào)告。
? 在主管機(jī)務(wù)/機(jī)務(wù)經(jīng)理的指導(dǎo)下,協(xié)助準(zhǔn)備和更新每日、每周、每月和季度報(bào)告。
? 成為 Open Ocean Studio 的倡導(dǎo)者,并確保它在實(shí)體內(nèi)得到正確利用。在需要時(shí)支持和協(xié)助同事,并提供建設(shè)性的反饋以幫助持續(xù)改進(jìn)系統(tǒng)。
? 接收、整理和審查從船舶收到的所有報(bào)告,并確保及時(shí)將報(bào)告中的任何差異或異常情況提請(qǐng)主管機(jī)務(wù)或機(jī)務(wù)經(jīng)理注意。
? 協(xié)助主管機(jī)務(wù)維護(hù)船舶證書(shū)、檢驗(yàn)狀態(tài)和文件的準(zhǔn)確和最新記錄。協(xié)助并采取必要措施,根據(jù)需要獲得續(xù)訂或延期,以保持其有效性。
? 按需要協(xié)助主管機(jī)務(wù)向采購(gòu)部門(mén)提供與申請(qǐng)訂單有關(guān)的技術(shù)資料。
? 在任何應(yīng)急行動(dòng)中應(yīng)要求提供協(xié)助,并協(xié)助確定任何事件和/或事故調(diào)查的根本原因。參加對(duì)經(jīng)驗(yàn)教訓(xùn)的任何后續(xù)審查。
? 安排服務(wù)團(tuán)隊(duì)和技術(shù)人員(導(dǎo)航設(shè)備除外)的服務(wù)出勤和協(xié)調(diào)
? 如有需要,請(qǐng)向海務(wù)提供協(xié)助。
? 監(jiān)控船舶的船級(jí)社有關(guān)船級(jí)社檢驗(yàn)和相關(guān)證書(shū)的信息。
? 機(jī)務(wù)經(jīng)理要求的任何其他職責(zé)。
? 在整個(gè)公司組織內(nèi)推廣 HSQE 卓越理念。
? 實(shí)施公司有關(guān) HSQE 的政策和目標(biāo),并確保在組織內(nèi)的相關(guān)職能和級(jí)別建立這些目標(biāo)和指標(biāo)。
? 通過(guò)他/她的行為展示對(duì) HSQE 卓越的承諾。