雇員點評標簽
職位描述
內(nèi)勤管理接待事務后勤管理
JOB SUMMARY
? Perform comprehensive administrative assistant / legal secretarial support by assisting two attorneys in the Shanghai Office.
? Serve as liaison between the attorney/paralegals and other Law Department associates, company executives and associates, property owners,
and outside counsel.
Specific Duties
Planning and Organizing
? Manage calendar for attorneys in Shanghai office, including scheduling and canceling meetings, and handling high-priority scheduling issues.
Coordinate calendars with Administrative Assistants for Senior Leaders.
? Coordinate, schedule, and prepare for meetings, including scheduling conference rooms, agenda items, prior distribution of materials, room set
up, audio visual equipment set up, conference line initiation, and food and beverage arrangements.
? Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports.
? Coordinate and manage Outside Counsel budget, and process invoices.
? Prepare and edit presentations, agendas, memos, letters, spreadsheets, and other business documents.
? Take notes during and prepare minutes from meetings.
? Review all incoming mail and bring priority items to the supervisor’s attention; track matters requiring response/action and keep supervisor
apprised of status.
? Assist with special projects as requested.
Filing / Documentation / Reporting / Drafting
? Enter information in the Law Manager, update information.
? Compose, type, and transmit correspondence and e-mails; type, black line, proofread, and transmit agreements, contracts, and other legal
documents.
? Draft or revise simple legal documents under supervision of attorneys.
? Translate simple correspondence between Chinese and English.
? Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, chron file, etc.
? Create and maintain desk files and permanent files, including up-to-date filing, entries in RIMS, and transmittals to the Records Management
Section.
? Coordinate certain Group-wide functions such as document retention.
? Provide support in research of files and compilation of data as necessary.
Policies and Procedures
? Maintain confidentiality of proprietary materials and information.
? Protect the privacy and security of clients, customers, and coworkers.
? Follow company and department policies and procedures.
? Research questions and problems and make recommendations for resolution.
? Ensure that personal appearance, immediate work area, and Group-wide shared spaces are clean, professional, and in compliance with
company policies and procedures.
? Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
Customer Relations
? Address client service needs in a professional, positive, and timely manner.
? Actively listen and respond positively to the questions, concerns, and requests of others.
? Proactively assist other employees to ensure proper coverage and service.
Communication
? Discuss work topics, activities, or problems with co-workers, supervisors, or managers using proper discretion.
? Answer telephones using appropriate etiquette including using the callers' name, transferring calls to appropriate person/department, requesting
permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. Screen telephone calls; accordingly, handle matters not requiring the Practice Leader’s attention; refer calls to other appropriate parties for handling; organize
meetings and conference calls.
? Speak to clients and other employees using clear, appropriate and professional language.
? Prepare and review written communications (e.g., emails, memos, documents), including proofreading and editing written information to ensure
accuracy, completeness, and timeliness.
? Talk with and listen to other employees to effectively exchange information.
Working with Others
? Treat all employees and clients with dignity and respect.
? Develop and maintain positive and productive working relationships with other employees and departments.
? Partner with and assist co-workers to promote a positive work environment that fosters team efforts to achieve common goals.
? Handle sensitive issues with employees and/or clients with tact, respect, diplomacy, and confidentiality.
? Actively listen to and consider the concerns of other employees, responding appropriately and effectively.
LEADERSHIP COMPETENCIES
? Create Belonging - Build relationships by promoting an environment of collaboration, trust, respect, opportunity, and inclusion.
o Models and empowers others to monitor partner/customer feedback, satisfaction, and relevant metrics to deliver enhanced services.
o Applies existing data and resources to create innovative service strategies.
o Seeks out, builds, and maintains diverse partnerships/ relationships across the company and industry.
o Models and coaches team on building and maintaining diverse partnerships & relationships.
? Develop Others - Develop diverse, inclusive, and high-performing talent and teams.
o Fosters an environment that supports feedback and ongoing development by putting systems and processes into place to manage
program performance and associate development.
o Participates in talent reviews and succession planning discussions, as needed for select direct reports, while providing relevant data
(i.e., Talent Ratings, key strengths and opportunity areas, potential successors, etc.).
o Champions the attraction, development, and retention of a diverse workforce to drive innovation and engagement.
o Develops others by identifying needs, providing resources, ongoing feedback and customized coaching, and setting appropriate
shared department, team, and individual goals.
? Lead Change - Courageously lead change, innovation, inspire others through optimism, and adapt to changing business needs.
o Engages in effective change management processes such as presenting the need for change in a way that encourages commitment
and action, developing strategies and providing resources to implement desired changes, while managing stakeholders’ expectations.
o Keeps leaders informed about key issues, communicates effectively, and courageously influences others to support a point-of-view,
gain alignment, or take action.
o Models, coaches, and holds others accountable for displaying a leadership style that conveys confidence, optimism, gains respect
from others, and is dedicated to leading ethically and with a high degree of integrity.
o Uses data to evaluate opportunities and adapt global strategies, where needed (e.g., brand, team, programs, etc.), into actionable
plans to maximize external partner/customer commitment, satisfaction, and profitability.
? Learn & Excel - Apply professional expertise while seeking out and integrating diverse perspectives and learning opportunities.
o Secures resources and creates opportunities for self and others to improve performance through stretch assignments and other
professional development activities.
o Creates an environment where continuous learning is valued and encouraged and holds others accountable for maintaining and
sharing current knowledge on industry and discipline trends, competitors, and advanced technical knowledge in area of expertise.
o Models and coaches others on making sound business decisions by monitoring industry trends, market dynamics, and business
environment to identify opportunities for improvement and adjusts priorities as needed.
o Builds partnerships across diverse teams to solve complex issues and improve performance.
? Deliver Results - Set ambitious goals, create alignment, and drive execution.
o Coordinates with other departments and teams to set clear responsibilities for each group, as well as communicates clear
expectations about how departments, teams, and individuals contribute to success.
o Monitors department, team, and individual performance, establishing clear standards, expectations, timelines, and budget
requirements.
o Identifies and focuses on business opportunities that have the highest value for the Company.
o Manages department, team, and individual workloads by prioritizing tasks and delegating assignments appropriately, helping others
understand work requirements, and obtaining resources departments and teams need to accomplish their work.
工作地點
上海徐匯區(qū)One ITC
入職公司信息
- 入職公司: 某大型公司
- 公司地址: 廣州天河區(qū)
- 公司人數(shù): 300-499人
認證資質(zhì)
人力資源服務許可認證
人力資源服務許可證是由國家人力資源與社會保障相關部門頒發(fā)，代表人才經(jīng)紀人所在企業(yè)可以合法開展人力資源相關業(yè)務的資質(zhì)證件。展示該標簽代表該企業(yè)發(fā)布此職位時已上傳《人力資源服務許可證》或《人力資源服務備案證書》并經(jīng)由平臺審驗通過。
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職位發(fā)布者
林杉/人事經(jīng)理
當前在線立即溝通
外企德科北京外企德科人力資源服務上海有限公司（FESCO Adecco）：官方網(wǎng)站：http://www.fescoadecco.com/北京外企德科人力資源服務上海有限公司(外企德科 FESCO Adecco)是值得客戶信賴的人力資源解決方案提供商和全球合作伙伴，是中國人力資源服務行業(yè)最具競爭力和品牌價值的FESCO（北京外企服務集團）與全球人力資源服務行業(yè)領航者The Adecco Group（德科集團）于2010年成立的一家中外合資人力資源服務企業(yè)，為企業(yè)及個人提供業(yè)務外包、人事服務、招聘獵頭和員工福利等人力資源解決方案。目前，F(xiàn)ESCO Adecco在浙江、陜西、重慶、深圳、蘇州設立了分支機構，全國服務人數(shù)超過200萬名，服務客戶超20,000家。
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